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Vorlio vs Asana
Asana is a mature work-management tool, strong at planning across many teams. Vorlio covers the same everyday ground (tasks, views, goals) and adds time tracking, invoices, calls and a client portal in the same app, with the option to run it on your own server.
Asana at a glance
Work management with portfolios, goals and workflow automation for cross-team planning.
Made for: Marketing, operations and project teams in mid-size and large companies.
What Asana does well
- Polished task management with List, Board, Timeline and Calendar views.
- Portfolios and goals for planning across many teams.
- Rules and workflow builder for routine steps.
- Large integration directory and a long track record.
Vorlio and Asana, side by side
| Feature | Vorlio | Asana |
|---|---|---|
| Task views | Seven views: List, Board, Table, Calendar, Gantt, Gallery, Capacity | List, Board, Timeline, Calendar and more, depending on plan |
| Goals and planning | Objectives with targets, cycles and burndown | Goals and portfolios, depending on plan |
| Time tracking | Built in: one-click timers, weekly timesheets, rates and budgets | Time tracking is available on some plans, or through integrations |
| Invoices from tracked time | Built in: invoices created from tracked hours | Not built in; usually done with another billing tool |
| Video meetings and transcripts | Built in: video and voice calls, recording, transcript and action items | Not built in; integrates with video tools |
| Client portal and proofing | Client portal, pinned-comment reviews, versions side by side, approvals | Guests and proofing are available, depending on plan |
| Self-hosting | Your own server or hosted by us | Cloud service |
| AI | Vora, with the AI provider and key your admin chooses | Built-in AI features, depending on plan |
| Import from the other tool | Built-in importer for Asana projects | — |
Based on public information about Asana. Plans change, so confirm details with the vendor.
Where Vorlio is different
What you get in one app that usually takes several.
- Time and money in the same place
- Hours tracked on a task become an invoice without exporting anything or adding a billing app.
- Client work without extra apps
- Clients get a portal, can pin comments on images, video, 3D models and PDFs, and approve with one button.
- Calls and notes included
- Start a call from a task; the transcript, summary and action items come back as tasks.
- Your server, your data
- Self-host Vorlio so files, calls and recordings stay on infrastructure you control.
Which should you use?
An honest answer: the right tool depends on your team.
Choose Vorlio if
- You bill clients for hours and want tasks, time and invoices in one place.
- You want to host the tool yourself, or keep calls and files on your own server.
- You work with outside clients who need to review and approve work.
- You prefer one app instead of a task tool plus time, billing and meeting apps.
Choose Asana if
- You are a large organisation that needs enterprise portfolio planning across hundreds of people.
- Your team already runs deep Asana workflows and integrations and is happy with them.
Frequently asked questions
Can I move my Asana projects into Vorlio?
Yes. Vorlio can import from Asana, bringing over statuses, people, dates, tags and subtasks, so you do not start from an empty workspace.
Is Vorlio a full Asana replacement?
For most small and mid-size teams, yes: tasks, views, goals, automations and integrations are covered. Very large enterprises with advanced portfolio and reporting needs should test carefully before switching.
Does Vorlio track time and send invoices?
Yes. Timers, timesheets, rates, budgets and invoices built from tracked hours are part of Vorlio.
Can I host Vorlio myself?
Yes. You can run it on your own server or let us host it for you.
Compare with other tools
Ready to try Vorlio instead of Asana?
Move your work over, keep what works, and see how it feels. Free to start.