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Vorlio vs ClickUp
ClickUp aims at the same "one app for everything" idea as Vorlio. The difference is in the approach: Vorlio is built to stay plain and fast, adds client-facing work (approvals, a portal and invoices from tracked hours), and can run on your own server.
ClickUp at a glance
An all-in-one work app with a very large feature set: tasks, docs, chat, whiteboards, goals and more.
Made for: Teams that want to replace many tools and are comfortable configuring a lot.
What ClickUp does well
- Very wide feature set: tasks, docs, whiteboards, chat, goals and dashboards.
- Highly customisable fields, views and statuses.
- Time tracking and a large template library.
- Many integrations.
Vorlio and ClickUp, side by side
| Feature | Vorlio | ClickUp |
|---|---|---|
| Task views | Seven views: List, Board, Table, Calendar, Gantt, Gallery, Capacity | Many views, including List, Board, Calendar, Gantt and more |
| Goals and planning | Objectives with targets, cycles and burndown | Goals and sprints |
| Time tracking | Built in: one-click timers, weekly timesheets, rates and budgets | Built-in time tracking |
| Invoices from tracked time | Built in: invoices created from tracked hours | Not a core feature; commonly done with an integration |
| Video meetings and transcripts | Built in: video and voice calls, recording, transcript and action items | Screen recordings and meeting notes features, depending on plan |
| Client portal and proofing | Client portal, pinned-comment reviews, versions side by side, approvals | Guests and proofing, depending on plan |
| Self-hosting | Your own server or hosted by us | Cloud service |
| AI | Vora, with the AI provider and key your admin chooses | Built-in AI, typically a paid add-on |
| Import from the other tool | Built-in importer for ClickUp | — |
Based on public information about ClickUp. Plans change, so confirm details with the vendor.
Where Vorlio is different
What you get in one app that usually takes several.
- Plain and fast by design
- Each screen does one job and starts quickly. No setup project before the team can work.
- Clients are first-class
- Pinned comments on images, video, 3D and PDFs, version comparison, approvals and a portal.
- Invoices from tracked hours
- Billable hours become invoice lines at the project rate; billed hours are locked so nothing is billed twice.
- Self-hosting and your own AI key
- Run it on your server and connect the AI provider you choose.
Which should you use?
An honest answer: the right tool depends on your team.
Choose Vorlio if
- You want an all-in-one tool that stays easy to understand.
- You bill clients for time and want invoicing built in.
- You want to host it yourself or choose your own AI provider.
- Your clients need to review and approve work inside the tool.
Choose ClickUp if
- You want the broadest possible feature set and enjoy configuring it.
- You already built your processes around ClickUp and they work well.
Frequently asked questions
Can I import from ClickUp?
Yes. Vorlio imports from ClickUp, bringing statuses, people, dates, tags and subtasks.
Is Vorlio as customisable as ClickUp?
Vorlio has custom fields, statuses per Hub, templates and automations, but it chooses sensible defaults over endless options.
Which is easier for a new team member?
Vorlio is designed so a new person can start working on day one without a setup project.
Does Vorlio include docs and chat?
Yes. Pages, channels, direct messages, threads and an inbox are part of the app.
Compare with other tools
Ready to try Vorlio instead of ClickUp?
Move your work over, keep what works, and see how it feels. Free to start.