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Vorlio vs Trello
Trello is loved for its simplicity: cards on a board. When a team outgrows boards and needs time tracking, planning, docs, calls and client approvals, Vorlio keeps the same ease and adds those in one app.
Trello at a glance
Simple Kanban boards that anyone can pick up in minutes.
Made for: Individuals and small teams who want a light, visual way to track work.
What Trello does well
- Very easy to learn; the Kanban board is clear at a glance.
- Power-Ups and Butler automation for extra features.
- Generous for very small teams and personal use.
- Familiar to almost everyone.
Vorlio and Trello, side by side
| Feature | Vorlio | Trello |
|---|---|---|
| Task views | Seven views: List, Board, Table, Calendar, Gantt, Gallery, Capacity | Board; other views depend on plan |
| Goals and planning | Objectives with targets, cycles and burndown | Not built in; use Power-Ups |
| Time tracking | Built in: one-click timers, weekly timesheets, rates and budgets | Through Power-Ups or integrations |
| Invoices from tracked time | Built in: invoices created from tracked hours | Through Power-Ups or other tools |
| Video meetings and transcripts | Built in: video and voice calls, recording, transcript and action items | Not built in |
| Client portal and proofing | Client portal, pinned-comment reviews, versions side by side, approvals | Share boards; no dedicated client portal |
| Self-hosting | Your own server or hosted by us | Cloud service |
| AI | Vora, with the AI provider and key your admin chooses | Built-in AI features, depending on plan |
| Import from the other tool | Built-in importer for Trello boards | — |
Based on public information about Trello. Plans change, so confirm details with the vendor.
Where Vorlio is different
What you get in one app that usually takes several.
- More than boards
- Board is one of seven views. Switch to Table, Calendar, Gantt or Capacity without rebuilding anything.
- Built in, not bolted on
- Time tracking, invoices, pages, chat and calls are part of Vorlio instead of separate Power-Ups.
- Real project structure
- Hubs, projects, subtasks, dependencies, cycles and objectives for work that outgrows a single board.
- Your server, your data
- Self-host if your clients or company require data to stay under your control.
Which should you use?
An honest answer: the right tool depends on your team.
Choose Vorlio if
- Your boards have grown into projects and you need dependencies, timelines and reports.
- You want time tracking and invoices without hunting for add-ons.
- You need a place for pages, chat and calls next to the tasks.
- You work with clients and need approvals and a portal.
Choose Trello if
- You are one person or a tiny team and a simple board is all you need.
- You love the card-and-board workflow and do not want anything more.
Frequently asked questions
Can I import my Trello boards?
Yes. Vorlio imports from Trello, keeping lists as statuses, plus people, dates, tags and subtasks.
Will my team find Vorlio as simple as Trello?
Vorlio has a Board view that works like Kanban, so the familiar way of working stays. Other views are there when you need them.
Do I need add-ons for time tracking?
No. Timers, timesheets and budgets are built into Vorlio.
Is there a free way to start?
You can start free; see the demo page or sign up to see what is available on the server you use.
Compare with other tools
Ready to try Vorlio instead of Trello?
Move your work over, keep what works, and see how it feels. Free to start.